Governance is the need of the hour in the development sector in order to ensure and promote application of best management practices, compliance of law and adherence to best possible ethical standards. The entire management processes and practices of Smile Foundation are in compliance with the principles of Good Governance’.
Making Policies & Decisions
Drishti Foundation Trust, from the inception itself, works on a delegated work environment. Each and every person in the organization is involved in the process of decision making in a scientifically designed system. Making Policy & Decision in the Foundation are done through a four tier system.
Departments & Divisions
Monthly review meetings are held for each division and department regularly.
The Executive Committee manages the Foundation’s operation directly and it reports to the Board of Advisors. Members of this committee are professionals working with Drishti Foundation Trust and it is mandatory to include a member from the Board of Advisors.
The Executive Committee of Drishti Foundation holds a meeting each Quarter (every three months) and looks after day to day management.
The Board of Advisors comprises of technically competent people from diverse backgrounds and expertise. The body is formed for a period of one year and a few independent members with eminence and reputation are nominated each year. Members of this board also meet once every Quarter.
The Board of Advisors advises the Trustees of Drishti Foundation Trust, taking regular inputs from the Executive Committee.
Board of Trustees
The Board of Trustees sets the vision and broad guidelines for the Foundation and ensures good governance in liaison with the Board of Advisors; although, the Board of Trustees is not involved in the day to day operation of Smile Foundation.
Drishti Foundation Trust encourages its partners to follow Credibility norms for ensuring good governance in the development sector. Smile Foundation also follows norms of good governance itself.
The Foundation strives to build capabilities of its grassroots NGO partners towards good governance.
The Governance & Credibility System includes a systematic set of norms, which is administered and monitored by a qualified Company Secretary.
Internal & Process Audit System
This is conducted throughout the year in order to ensure accountability in the internal operation of the organization.
Statutory Audit is held by the statutory auditor for finalization of balance sheet and statement of affairs. This is also done to comply with standard statutory norms.Audit reports are discussed with the Board of Trustees, Advisory Body and the Executive Committee to take suitable and necessary steps if required.
Use of Technology for Good Governance
Online Monitoring System
Smile Foundation advocates use of technology for ensuring impartial monitoring and to cut down overhead cost. Drishti Foundation Trust has already started the system in a few of its programmes. Gradually, all its projects will be compatible with this system. The biggest challenges so far have been lack of access to technology in remote project areas and lack of working knowledge among grassroots NGO partners.
Sales Force – the decision making software
Drishti Foundation Trust practices participatory and democratic decision making process, which involves all possible professionals in the organisation.Sales Force CRM software is operational divisions, since last one year.
Management Information System (MIS)
A monthly MIS is prepared and analyzed by the MIS Officers and it is submitted and discussed in Executive Committee meetings for assessing the operational activities and to do future planning.
Drishti Foundation Trust is exploring various technologies like GPS (Global Positioning System) to track and to do real time monitoring of all projects. Next in line is also video conferencing system which would eventually connect all Drishti Foundation offices. It will facilitate decision making, monitoring, optimum involvement of all stake holders – including supporters, capacity building and training etc.
Our people are our assets.Drishti Foundation Trust believes in a democratic and participatory work culture. Review system is conducted twice a year in a democratic way to identify the future leaders of the organization.
Drishti Foundation Trust encourages its employees and volunteers to take up higher studies so that they emerge as future leaders and grow individually as well as professionally.